GUIDELINES FOR

EDUCATIONAL TOURS

GUIDELINES FOR EDUCATIONAL TOURS

1. All Educational Tours should be part of the course requirements as reflected in the syllabus.
2. There shall be no Educational Tours during any scheduled term exams or within one week prior thereto.
3. Only fourth year students are allowed to join Educational Tours.
4. The Adviser must submit a letter of request to the College President with the prior approval of the Academic Vice-President, College Dean concerned and the Student Affairs.
5. The following documents must be submitted together with the letter of request;
A. List of students who will participate in the Educational Tour
B. Copies of the parents’ consent and waiver
C. List of faculty who will join and serve as chaperons in the Educational Tour. The ratio of faculty and students joining             should be one is to twenty five.
D. Complete itinerary
E. A statement and breakdown of all fees collected
F. A letter of undertaking from the faculty stating that they will exercise due care with that of the diligence of a good      father of the family in the supervision of the students in the entire duration of the Educational Tour
G. Name of the travel agencies who participated in the bidding and the reasons why the winning bidder was awarded the contract
H. A MOA duly signed by the agency representative and College President stating the duties and responsibilities of the agency in the duration of the tour.
I. A written justification why the Educational Tour was held outside the city or province
J. Alternative requirements for students who cannot join the
Educational Tour.
6. All the above mentioned documents shall be submitted to the College President 2 weeks before the scheduled tour.
7. Proper decorum shall be observed by the chaperons and students in the duration of the tour. Gambling and drinking alcoholic drinks is not allowed during the tour.
8. A pre-departure orientation on the duties and responsibilities should be conducted by the advisers and chaperons.
9. A summative report shall be submitted to College President, copy furnished to the College Dean two weeks after the last day of the tour.
10. Failure to observe the guidelines shall be subject to the following sanctions;
A. Disapproval of the trip — Non-compliance of the requirements
B. Warning, suspension or dismissal depending on the gravity of the offense- Failure on the part of the faculty and chaperons to exercise the diligence in the supervision of the students.
C. For failure to observe proper decorum; For the students- Provisions on the Student Handbook shall apply with modifications. All relevant provisions
in the Handbook shall apply in the duration of the tour.
For chaperons- Warning, suspension or dismissal depending on the gravity of the offense
D. The abovementioned sanctions shall be without prejudice to the right of the College to recover from the chaperons or students concerned any damages which the College might be held liable to third parties for the acts provided for in Guidelines 10 (A) and 10 (C)
For, Educational Tours within the city and province which last only in a day, all relevant provisions in the Guidelines for Educational Tours shall apply

1. All Educational Tours should be part of the course requirements as reflected in the syllabus.
2. There shall be no Educational Tours during any scheduled term exams or within one week prior thereto.
3. Only fourth year students are allowed to join Educational Tours.
4. The Adviser must submit a letter of request to the College President with the prior approval of the Academic Vice-President, College Dean concerned and the Student Affairs.
5. The following documents must be submitted together with the letter of request;
A. List of students who will participate in the Educational Tour
B. Copies of the parents’ consent and waiver
C. List of faculty who will join and serve as chaperons in the Educational Tour. The ratio of faculty and students joining             should be one is to twenty five.
D. Complete itinerary
E. A statement and breakdown of all fees collected
F. A letter of undertaking from the faculty stating that they will exercise due care with that of the diligence of a good      father of the family in the supervision of the students in the entire duration of the Educational Tour
G. Name of the travel agencies who participated in the bidding and the reasons why the winning bidder was awarded the contract
H. A MOA duly signed by the agency representative and College President stating the duties and responsibilities of the agency in the duration of the tour.
I. A written justification why the Educational Tour was held outside the city or province
J. Alternative requirements for students who cannot join the
Educational Tour.
6. All the above mentioned documents shall be submitted to the College President 2 weeks before the scheduled tour.
7. Proper decorum shall be observed by the chaperons and students in the duration of the tour. Gambling and drinking alcoholic drinks is not allowed during the tour.
8. A pre-departure orientation on the duties and responsibilities should be conducted by the advisers and chaperons.
9. A summative report shall be submitted to College President, copy furnished to the College Dean two weeks after the last day of the tour.
10. Failure to observe the guidelines shall be subject to the following sanctions;
A. Disapproval of the trip — Non-compliance of the requirements
B. Warning, suspension or dismissal depending on the gravity of the offense- Failure on the part of the faculty and chaperons to exercise the diligence in the supervision of the students.
C. For failure to observe proper decorum; For the students- Provisions on the Student Handbook shall apply with modifications. All relevant provisions
in the Handbook shall apply in the duration of the tour.
For chaperons- Warning, suspension or dismissal depending on the gravity of the offense
D. The abovementioned sanctions shall be without prejudice to the right of the College to recover from the chaperons or students concerned any damages which the College might be held liable to third parties for the acts provided for in Guidelines 10 (A) and 10 (C)
For, Educational Tours within the city and province which last only in a day, all relevant provisions in the Guidelines for Educational Tours shall apply